---
title: "Submissions Management (Admin)"
canonical: "https://support.soutron.net/space/HG/3279750/Submissions%20Management%20(Admin)"
format: markdown
---
Within this area the appointed Administrators can review Submissions which have passed through the Review procedure and have been Approved by both Reviewers and Submitters.

The layout is very similar to the Submissions area of My Account.

![image](media://caae4c0c-f01a-4384-b076-9ff8a6b57f32)

  
To access a Submission that has been assigned to you for review and eventual publication to the database, click on the Blue View button next to your elected item.


You will be taken to the RDR Submission area in order to view the Metadata and the final version of the document.


![image](media://900d9fe6-15de-4a51-9d7e-bc7c7f3911e6)

The Metadata will be editable so that you can check that it is accurate and make any final edits should they be required.

Download the Reviewed Submission by clicking on the Grey Download icon > Macro (inline-media-image)

 in the All Documents area.  


Browse to the Checked-out document on your PC.   


Review the document and ascertain whether you concur with the Reviews and Edits that have been made and if you are happy to Approve the Submission and publish it in your database.  


---

## Actions & Comments

### Approve

If you are happy with the Edited document and its associated Metadata, you can approve it by clicking on the Green Approve icon on the right-hand side of the screen  


![image](media://6a922e45-72dc-4bb6-b24c-41d0f8e964c1)


When you click on Approve a confirmation message will appear asking if you are happy to Approve and Publish the Submission.  


![image](media://56e8611f-9b87-4ce6-b7e7-8a8cb276df94)


Type a comment into the Rich Text editor field, should you wish, and you then have the choice to either click on the Green Approve icon or the Blue Approve & Publish icon.

If you choose to click on Approve the appropriate action will be taken by the system and an email will be sent to all interested parties advising them that the submission has been approved. The Actions & Comments area will refresh and you will now have the following options.


![image](media://4ef6dc9f-3d4a-4812-a511-4756043a7b54)


If you click on the Red Delete icon, the submission will be deleted and removed from the system.

Clicking on the Blue Publish & Complete icon will publish the submission to your database.

Choosing the Green Start New Revision icon will create a new review process for the selected Submission and you will be returned to the Metadata creation screen to upload a new version of the submission and restart the review process.

A new review will be created, maintaining the existing Metadata but requiring a new document to be submitted.


![image](media://c129de3e-0d29-4062-a773-9ae8505e7e0a)


Notice that you can access the previous review via the link in the Submission Status bar at the top of the screen.


![image](media://9a4f1fa6-9282-4256-89a8-d5dfc0a97167)


Create your new submission and assign the appropriate workflow using the [previously described method](https://documentation.soutron.net/display/HG/Submission).

### Reject

Should you be unhappy with the submission and not wish to Approve it, you can Reject the document and its associated Metadata by clicking on the Red Reject icon.


![image](media://6a922e45-72dc-4bb6-b24c-41d0f8e964c1)


When you click on Reject a confirmation message will appear asking if you are happy to Reject the Submission.


![image](media://78199a10-375d-4512-9f7a-5bc54c01aebd)


Type a comment into the Rich Text editor field and then click on the Red Reject button. An email will automatically be generated and sent to all interested parties, informing them of your decision.

You will be returned to the Metadata screen, from which you can click on the Grey Close button to exit the system and return to the My Account screen.


---