---
title: "Access Rights settings"
canonical: "https://support.soutron.net/space/HG/3278409/Access%20Rights%20settings"
format: markdown
---
Access Rights define which records the user can see. You can either select a predefined [Access Permission](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278418) or define one individually for this user, although it is very unlikely that you would need to do this.

> ❌ Warning! If you do not define an access permission for the user, they will have the permissions assigned to the Guest user.


Users are assigned an access permission and optionally a [role](https://soutron.atlassian.net/wiki/spaces/HG/pages/3279487), which determines what the user can do with records in the system. There are five roles defined in the system which cannot be changed.

> ⚠️ Note that only Library staff have roles


This page describes:

- selecting a [role](#AccessRightssettings-role) (only for library staff)
- selecting a [thesaurus role](#AccessRightssettings-thesaurus) (mandatory)
- assigning an [Access Permission](#AccessRightssettings-permission) (mandatory)

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Click on the Access Rights tab to bring up the following screen (top half of screen only shown):

![image](media://e366b894-cae5-4482-84a7-244914db81b3)


# > Macro (anchor)

Selecting a role

To assign a role, click on the drop-down list to select one of the [predefined roles](https://soutron.atlassian.net/wiki/spaces/HG/pages/3279487).

# > Macro (anchor)

Selecting a thesaurus role

The thesaurus has two predefined roles:

|  |  |
| --- | --- |
| **Administrator** | This should be assigned to Library staff who will need to edit the thesaurus directly or be able to add terms whilst [cataloguing](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278731) |
| **Search Only** | This should be assigned to OPAC and Guest users |

# > Macro (anchor)

Assigning an access permission

By default the "Is inherited" box is ticked, so that you can assign one of the predefined [Access Permissions](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278418), and all the settings underneath are greyed out.

To assign one of the predefined access permissions:

1. select the required permission from the "Available access permissions" column
2. click on the > arrow to move it into the list of selected access permissions

> ℹ️ There are circumstances where you might need to assign more than one access permission to a user - we recommend that you discuss this with Soutron staff


To create a custom access permission for this user:

1. Un-tick the "Is inherited" box
2. The settings underneath then become active
3. [Select the settings](https://soutron.atlassian.net/wiki/spaces/HG/pages/3277952) as you would for a new access permission


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**Experiencing problems with managing user records? See the ****[Troubleshooting Guide](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278771)****.**