---
title: "Loaning from the Copy Record"
canonical: "https://support.soutron.net/space/HG/3278215/Loaning%20from%20the%20Copy%20Record"
format: markdown
---
Items can be loaned directly from the copy record in the Locations function, when entering or amending records in the database. 

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Finding the copy record

To loan directly from the copy record:

1. Search for the record.
2. From the [Full Record Display](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278317), click **Locations** in the Actions menu to display the details of each item in the  [Locations table-Library (old)](https://soutron.atlassian.net/wiki/spaces/HG/pages/3279251):
3. Select **Loan** . It is displayed to the right of the Item Copy record.
  
4. The [User Search](https://soutron.atlassian.net/wiki/spaces/HG/pages/3279042) screen, is displayed to identify the required End User.
5. Find and select the End User.
6. Confirm the End User's details in the form presented. The email address is a required entry to ensure that that the person is correctly identified.
  
7. Enter an email address for the user if it is not already displayed.
8. It is also possible to:
  - enter an alternative address for the End User here, and either save the new address in their record, or erase it when the loan is complete
  - change the Due Date using the calendar

Maximum loans

If the End User has reached the maximum number of loans allowed, the following alert is displayed:

![image](media://7e7a254e-3937-4876-a3f3-b2847eea21ef)

Click **Override** to process the loan, or **Cancel** to cancel the loan.

Outstanding fines

If the End User has outstanding fines, the following message is displayed?

![image](media://50d08e1b-0765-4cfc-a76d-92365cc6fe5b)

Click **Yes** to continue with the loan process, or **No** to cancel the loan.


Printing address labels

Print address labels for sending the item to the user. This should be done after the address details of the End User have been completed.

1. Click Print labels in the Actions menu.
2. Select the output options
3. Click Export at the bottom of the screen.

# Completing the loan

Click Loan in the Actions menu to complete the transaction

![image](media://dbf5da61-870a-4066-b5ab-9fdf8799df7b)

The [Locations table-Library (old)](https://soutron.atlassian.net/wiki/spaces/HG/pages/3279251), is presented with the status of the item now changed to Out.


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**Experiencing problems with loans and requests? See the **[**Troubleshooting Guide**](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278231)** and **[**How do I ...?**](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278240)**. **