---
title: "Invoicing at any other time"
canonical: "https://support.soutron.net/space/HG/3278186/Invoicing%20at%20any%20other%20time"
format: markdown
---
This page describes the creation of invoices, to which order items are assigned.

This method is for creating invoices at a different time from receiving the order items.

---

 

**To access invoices, select** <span style="color: #ff0000">**Modules > Acquisitions > Invoices**</span>.

The following page is displayed:

![image]()

 

You are in the invoice lines screen, which you need to complete before going to the main invoice record.

By default, the search filters are set to:

- the office of the logged-in user
- the first supplier in the list

## Step 1: Search for the order lines to be invoiced

The first step is to search for the order lines for which you are creating an invoice.

Select the office and supplier, and you **must** also include either the order number or the receipt number (this could be a reference such as a Publication Reference that is provided for some orders by the supplier. In these cases the actual invoice has this reference and is therefore a useful aid to finding the correct order):

- office
- supplier
- order number
- receipt number
- supplier order reference number
- include completed - tick the check box if you are invoicing after receipt of the order (ie the order is complete)
- line type (serial or non-serial)

Then click **Apply** at the bottom of the filters section to apply the filter.

The search results appear as follows:

![image]()

 

## Step 2: Add the order lines to the invoice

1. For each item that you want to add to the invoice, enter the number of copies received in the box at the end of the order line.
2. Click **Add lines to current invoice** in the Actions menu.

You are then taken to the screen for the [main invoice](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278501).