---
title: "Image Fields"
canonical: "https://support.soutron.net/space/HG/3278120/Image%20Fields"
format: markdown
---
Image fields are used to store a single or multiple images within a database record. The image file is stored in the database as a binary file when added in this way to the database. 

The following types of file are enabled by default: .pdf, .jpg, .gif, .tiff .bmp  Additional file formats can be uploaded. This list is defined in a settings file that is maintained by the Soutron Help Desk. 

Image fields appear as follows:

![image]()

 

> ⚠️ *Note that a file size limit can be set on the image files that can be uploaded, in* *[Field Maintenance](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278311)**.* There is no limit on the number of images which can be uploaded. Storage space may be quickly consumed when large number of image files are stored. Please check with Soutron Help Desk if you plan to load large volumes of files and images.

  


This page describes:

- [adding images](#Adding_images)
- [assigning a File Security category](#Assigning_a_File_Security_category)
- [deleting images](#Deleting_images)
- [how images appear in search results](#How_images_appear_in_search_results)

 

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# [Adding images](#)

1. [To add an image, click ](#)**[Browse](#)**[ next to the field.](#)
2. [This opens a new window which displays the local PC and connected network:](#)
3. [Locate the file to attach.  Click ](#)**[Open](#)**[.](#)
4. [The application returns to the Record Data Entry form. The file  name is displayed in the field.](#)
5. [Click the ](#)**[Upload](#)**[ button.](#)
6. [The image file will be uploaded to the record and will be displayed below the input box:](#)

[Additional images can be added in the same way.](#)

[Click on the ](#)**[Full Size](#)**[ link to see the full size image, in a separate window.](#)

# [Assigning a File Security category](#)

[File Security Categories](http://confluence.soutron.net/File_Security_Categories.html) allows control to be set over who can view and download images attached to records. You can only do this if you have [Manage rights](https://soutron.atlassian.net/wiki/spaces/HG/pages/3277952) assigned to you.

1. To assign a category to an image, click **Manage Security** to the right of the entry.
  
2. Select as many categories as are applicable.
3. Click **Complete** to return to the record, which now displays the security category below the image:

 

# [Deleting images](#)

[To delete an image, click ](#)**[Delete](#)**[ to the right of the field.](#)

# [How images appear in search results](#)

[The Full Record Display will present the image(s) uploaded to the record](#)[ ](#)

![image]()

[Note that the images are rendered in a standard size, so they may not appear as expected. ](#)

[ ](#)

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**[Experiencing problems with cataloguing? See the ](#)**[**Troubleshooting Guide**](https://soutron.atlassian.net/wiki/spaces/HG/pages/3278467)**.**