--- title: "Viewing Thesauri in the Soutron Administration Module" canonical: "https://support.soutron.net/space/HG/23232519/Viewing%20Thesauri%20in%20the%20Soutron%20Administration%20Module" format: markdown --- ***Basics :***** How to View Thesauri and Thesaurus Entries** The design of the screen is tabular in nature. The list of thesauri remains a dropdown menu. Tabs across the top of the screen provide access to other Thesaurus functions. If a function is not manageable within the Administration Module, the link will take you directly to the appropriate management location for that option. As the system is redeveloped, additional options will move directly into the Administration Module. See below for example display: ![image](media://4855207e-1ded-4fbd-85cf-4144dc774438) The **Select Thesaurus** function remains a dropdown display under the “Thesaurus Search” tab. The tabs can be managed and changed from “A-Z” to a “Hierarchy” display. The chosen thesaurus can be changed using the red x ( x ) within the dropdown menu, Click on the red x to clear the display and choose another thesaurus. Thesaurus list displays by default in alphabetical order. It changes to present the most recent thesaurus the logged in user worked within. Terms can be expanded upon by clicking on the “** >** “ in order to view the terms under each main alphabetic header (for A-Z). (**image 1A)** An “Expand” button is available to expand the Hierarchy view in the event you utilize hierarchies of thesaurus entries. The image can be compacted by using the “collapse” button to collapse the entries. This is totally optional and your system may not utilize this hierarchy feature. **(image 1B)** **Image 1A:** ![image](media://49ad0419-f82f-44f0-8c78-f18c0fc59cf2) **Image 1B:** ![image](media://467e0b0b-dfbc-40ea-92f4-267b48e896a6) **Displaying the number of records associated with a specific entry**. The number of records which contain the specific chosen term as listed in the thesaurus is specified in the grey indicator after the term itself. ![image](media://2a60f676-3253-4821-bf6b-ba1f78b79b4f) **Viewing specific thesaurus terms** Click on selected term to view the specific parameters and options. The parameters of the specific term will appear in a display to the right. It appears, by default, in “edit” mode and is ready for any changes the user may wish to make in the details of that thesaurus entry. **Example view:** **Full screen view**: Thesaurus Name: **Color** Term **BLACK** ![image](media://7175e8cc-24ba-4e78-b4df-0d7564eef6bb) **Focused view:** Thesaurus**: Color** Term: **Black** ![image](media://568f8871-8473-4180-891a-04dbc44782c0) **Elements of thesaurus terms:** **Display Text**: Text as it is entered in the thesaurus Capitalization and punctuation can cause varied entries (which can be merged as necessary) **Language**: Language of thesaurus. (**NOTE**: there is an optional feature of creating and maintaining an additional thesaurus in an alternate login language. This must be available and specifically configured). Verify that the language (English in particular) is the appropriate language (English --United Kingdom) or (English—United States). **Associated Url**: New Feature for linking to an online dictionary or Wikipedia entry. Insert the complete link if applicable. This terminology remains for now as explained here. **“As Folder” toggle**: Click to turn on and off. To set a term to be a term with subset information (i.e. a “folder containing additional subset possibilities”) **“Top Level” toggle**: Set this specific term as a top level (main / preferred) term. **Notes:** Use for typing in Scope Notes you wish to appear in the catalog to guide users. This feature automatically is open and available for input. It will accept various fonts, colors, and other configuration features (including links, underline, bold, background colors, etc.) so you are able to tailor those to your needs. Notes field is open for editing by default, but may be collapsed with the “ **> “** ) to help regulate screen display space. **Relationships**: Use to establish relationships between terms (i.e. Non-Preferred Term; BT-Broader Term; NT-Narrower Term; Related Term). Click on the “Relationships” entry in the Edit Term display to open to the screen displayed below. It may also be collapsed with the “ **>** “ to regulate screen display space. The Relationships “Action” buttons appear only in the “Hierarchy” view. ![image](media://c4f0498f-20c8-465f-8f25-e6389ae9571e) **Where Used**: The **Where Used** section provides the ability to link to a popup display of the record itself in which the term is found. This view is the Portal view, and with proper administrative permissions, the staff user is able to click “Edit” and go to the record.in the LMS. At this point it is possible to switch interface to the Administrative Cataloging feature should you need to make adjustments in the record. This is a new development. ![image](media://082d540e-cd70-4502-a168-d240a6709daa) **Takes you to Portal view with Edit link:** ![image](media://0a4336db-5271-472d-8772-a7c3e9c71927) **Edit link takes you to that specific record in the LMS view directly into Edit mode:** ![image](media://25f5e92c-1d7f-4d15-b3ee-8ac967335d99) **Switch to Administrative Cataloging Interface** You can switch to the Administrative Cataloging if you choose by clicking “Switch Interface” for easier editing of thesaurus entries. Thesaurus entries can be very easily managed within the Administrative Cataloging interface. ![image](media://5a7f62fd-c089-4475-80af-00f8718041e3) **Copies Where Used** The **Copies Where Used** section provides the ability to link to a popup display of the copyrecord itself in which the term is found. This view is the same as the Portal copy view. ![image-20240618-113033.png](media://561102a7-8656-4a7c-9136-77cee6d4311f)